> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://hilfe.apomap.de/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Adding staff and drivers and assigning roles

Add your team to apomap and decide who can see and do what.

## Where to find user management

**Settings → Administration & management → Staff & drivers.** At the top you switch between the **Staff** and **Drivers** tabs. Each card shows the name, username and number of assigned locations – for staff also the role, for drivers the number of vehicles.

## The roles

| Role | What it's for |
| --- | --- |
| Admin | Full access including settings, plan and user management |
| Supervisor | Plans tours and sees all tours – plus everything a staff member can do |
| Staff | Creates and deletes orders and changes their status (e.g. to Packed), uses pack and scan mode. Doesn't plan tours. |
| Driver | Uses the apomap app and drives tours |

## Add a new person

1. Click the **plus** at the top and choose **Staff member** or **Driver**. Next to it you see how many people you've already added and how many your plan allows, e.g. "4/15".
2. Choose the **assigned locations**. The person only sees orders and tours of these pharmacies.
3. For staff, choose the **role** (Admin, Supervisor or Staff); for drivers, the **vehicles** (bicycle, car, on foot).
4. Enter the **name** and **username**, and optionally email, phone and a profile picture.
5. Set a **password** or click **Generate automatically**.
6. Click **Create user** or **Create driver**.

|| Note: The password must have at least 6 characters, contain upper- and lower-case letters, at least one number and one special character, and must not have three identical characters in a row. Sign-in is with the username.

## Change role, locations or vehicles

1. Click the **menu icon** to the right of the person and choose **Edit**.
2. Switch to the **Permissions** tab.
3. Change the role, assigned locations or vehicles and click **Save changes**.

![Change a staff member's role and locations](https://storage.crisp.chat/users/helpdesk/website/-/3/0/8/b/308b716797d12800/12-a2-mitarbeiter-rolle_1mgr1vd.png =600xauto)

## Reset a password or delete a person

Via the same **menu icon** you'll find **Reset password** and **Delete**. This lets you help, for example, a driver who has forgotten their password.

|| Note: The number of staff and drivers depends on your plan. You'll find the limits in the plan overview at [apomap.de](https://apomap.de).