Adding staff and drivers and assigning roles
Add your team to apomap and decide who can see and do what.
Where to find user management
Settings → Administration & management → Staff & drivers. At the top you switch between the Staff and Drivers tabs. Each card shows the name, username and number of assigned locations – for staff also the role, for drivers the number of vehicles.
The roles
Role | What it's for |
|---|---|
Admin | Full access including settings, plan and user management |
Supervisor | Plans tours and sees all tours – plus everything a staff member can do |
Staff | Creates and deletes orders and changes their status (e.g. to Packed), uses pack and scan mode. Doesn't plan tours. |
Driver | Uses the apomap app and drives tours |
Add a new person
- Click the plus at the top and choose Staff member or Driver. Next to it you see how many people you've already added and how many your plan allows, e.g. "4/15".
- Choose the assigned locations. The person only sees orders and tours of these pharmacies.
- For staff, choose the role (Admin, Supervisor or Staff); for drivers, the vehicles (bicycle, car, on foot).
- Enter the name and username, and optionally email, phone and a profile picture.
- Set a password or click Generate automatically.
- Click Create user or Create driver.
Change role, locations or vehicles
- Click the menu icon to the right of the person and choose Edit.
- Switch to the Permissions tab.
- Change the role, assigned locations or vehicles and click Save changes.
Reset a password or delete a person
Via the same menu icon you'll find Reset password and Delete. This lets you help, for example, a driver who has forgotten their password.
Updated on: 04/11/2026
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